High-Performance Culture: Time Blocking

Written By Pam Jackson, PhD

Time blocking is a time management technique that involves scheduling specific blocks of time for different tasks or activities. By grouping similar tasks together, you can enhance focus, reduce distractions, and increase overall efficiency. Here are some examples of ordinary office work tasks that can be categorized using the time-blocking technique:

1. Email Management:

  • Block 9:00 AM - 9:30 AM: Respond to urgent emails.

  • Block 1:00 PM - 1:30 PM: Process and organize inbox.

    STOP checking email all day and turn notifications off.

2. Meetings and Collaboration:

  • Block 10:00 AM - 11:00 AM: Team meeting and brainstorming session.

  • Block 2:00 PM - 3:00 PM: Collaborative work on a project.

3. Administrative Tasks:

  • Block 11:30 AM - 12:00 PM: Complete expense reports and paperwork.

  • Block 4:00 PM - 4:30 PM: Organize files and update records.

4. Creative Work:

  • Block 9:30 AM - 11:00 AM: Design and creative content creation.

  • Block 3:30 PM - 4:30 PM: Writing and content development.

5. Phone Calls and Follow-Ups:

  • Block 1:30 PM - 2:00 PM: Make phone calls and return missed calls.

  • Block 4:30 PM - 5:00 PM: Follow up on pending tasks and actions.

6. Research and Learning:

  • Block 10:30 AM - 11:30 AM: Research industry trends and gather information.

  • Block 2:30 PM - 3:30 PM: Online learning and skill development.

7. Planning and Organization:

  • Block 9:00 AM - 9:30 AM: Set priorities and plan tasks for the day.

  • Block 4:00 PM - 4:30 PM: Organize tasks for the next day.

8. Breaks and Self-Care:

  • Block 11:00 AM - 11:15 AM: Short break for stretching and relaxation.

  • Block 3:00 PM - 3:15 PM: Mindfulness or meditation session.

9. Social Media and Communication:

  • Block 2:00 PM - 2:30 PM: Schedule and create social media content.

  • Block 4:00 PM - 4:30 PM: Engage with online community and respond to comments.

10. Project Management: - Block 10:00 AM - 10:30 AM: Review project timelines and milestones. - Block 3:00 PM - 4:00 PM: Project planning and updates.

Remember that the specific tasks and their time blocks can be adjusted to match your preferences and work style. The goal is to create a structured schedule that aligns with your priorities and allows you to maximize your productivity by focusing on similar activities during dedicated time blocks.

Contact Dr. Pam’s Driven Performance Team to get started, using either our information form here or by email.

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Pam Jackson, PhD

Dr. Pam, trained as an organizational and behavioral economist, is the founding director of Driven Performance Consulting and is adept at diagnosing individual and organizational performance problems. She designs and executes effective solutions (through coaching, consulting, and training programs) that work well to improve employee experience. Previously based in Dubai, UAE and currently in the USA, Pam Jackson, PhD serves clients globally from both large and small organizations in a wide array of industries and sectors.

https://www.PamJackson.coach
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